• Project Administrator

    Location US-AZ-Scottsdale
    Posted Date 3 months ago(8/23/2018 5:26 PM)
    ID
    2018-1258
    Category
    Administrative/Clerical
  • Overview

    McShane Construction has an opportunity for a construction Project Administrator to provide clerical and financial recordkeeping support to enhance the efficiency and productivity of McShane’s Scottsdale-based project management staff. In a team-based environment, the Project Administrator will assist with contract administration, schedule and cost management, and project communication on multi-family, industrial, and commercial projects. This individual will also be responsible for general office management duties such as managing office supplies and services, light reception duties, and assisting with coordinating an office move down the hall to larger, brand new space.    

    Responsibilities

    Contract Administration:

    • Contact subcontractors as necessary to obtain shop drawings, samples, and outstanding contract documents. Assist with maintaining current shop drawing and working drawing log.
    • Distribute submittal packages to appropriate parties as directed by project management. Document all submissions electronically and/or by hard copy, as applicable.
    • Obtain insurance certificates from subcontractors and follow-up on non-compliant or expired certificates.
    • Coordinate and arrange meetings with subcontractors, including preparing any necessary documentation and assisting with the input of meeting minutes into project management software.
    • Review and track change order requests and prepare documents for Project Manager’s approval.
    • Assist with project close-out by preparing and distributing punch lists, scheduling completion of punch list activities, and obtaining maintenance manuals from subcontractors and suppliers.

     

    Schedule & Cost Management:

    • Distribute schedules to appropriate parties as directed by Project Management.
    • Coordinate project bid information, including distributing and tracking all bid documents, verifying receipt of subcontractor bids, and ensuring bid dates are met.
    • Format and input project cost data into spreadsheets for review by Project Manager. Edit and proof final version to be submitted to Owner.
    • Assist with take-off analysis.
    • Assist with gathering information for payment application. Prepare the application for payment, contact subcontractors regarding invoices, and verify billing vs. actual work complete and materials stored.
    • Develop an understanding of cost code and reporting systems. Code all material invoices for approval by Project Manager.
    • Assist in the preparation of the monthly cost report.

     

    Project Communications:

    • Participate in the creation of any necessary project communication or correspondence with appropriate entities.
    • Assist in tracking all project documentation.
    • Become familiar with Owners and refer communications to the appropriate Project Manager or Project Engineer.
    • Handle project calls and emails.

    Qualifications

    • Associates degree or equivalent combination of education and experience
    • 2 years related construction administration experience preferred
    • Strong attention to detail and the ability to produce work that is accurate, complete, and error-free is required.
    • Ability to communicate effectively and work productively with others.
    • Ability to prioritize and manage multiple priorities and deadlines.
    • Other success factors include reliability, positive attitude, professionalism, and an eagerness to learn.
    • Ability to use or learn project management software.
    • Ability to use  MicroSoft Office Suite including Word, Excel, and Outlook.

      

    EOE/Minorities/Females/Vets/Disabled

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